Reporting Framework HFA 2007-2009

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Hyogo Framework for Action 2005-2015 - Biennial Progress Monitoring and Review Mechanism 2007 – 09

Contents

Key Characteristics of the 2007-2009 HFA Reporting Framework:

The broad objective of setting up the ISDR system wide reporting mechanism is to capture areas of progress and challenges at the global, regional, national and local level with regard to achieving the strategic goals and core results of the Hyogo Framework for Action (HFA).


In the HFA, states have identified the importance of monitoring and reporting as an essential feature of the implementation of the Hyogo Framework. Responsibility for monitoring and reporting is mainly assigned to states (in paragraph 30), regional organizations and institutions (paragraph 31), international organizations (paragraph 32) and the ISDR system partners and secretariat (paragraph 33). Relevant paragraphs outlining such requirements in the Hyogo Framework are listed in Annex 1.

Specific reporting requirements for states include the preparation of national baseline assessments, periodic summaries and reviews of progress, and reports on risk reduction progress in other policy frameworks (e.g. Millennium Development Goals (MDG), as well as contributing to regional assessments. States also agreed to develop procedures for reviewing progress against the HFA and to develop or refine indicators at national level.


Responsibilities for regional organisations and institutions include: undertaking regional and sub regional baseline assessments of a region’s disaster risk reduction status, according to the needs identified and in line with their mandates; coordination and publication of periodic reviews on progress in DRR for the region detailing impediments and support needs; and assist countries, as requested, in the preparation of periodic national summaries of their programmes and progress in disaster risk reduction.


The reporting requirements at the international level include: the development of generic indicators of disaster risk and vulnerability at national and local scales for use by decision-makers; the assembly of statistics on disaster occurrence, impacts and losses, regional risks and long-term changes; the implementation of measures for regular assessment of progress; the collection of data and provision of forecasting on hazards, vulnerabilities and risks and disaster impacts; and the coordination of a process to develop generic, realistic and measurable indicators.


The progress and challenges identified through HFA reporting at the national, regional and international levels will be analysed and illustrated by country examples, in the ISDR system’s first biennial global assessment report on disaster risk reduction - to be released in 2009. The report is being coordinated by the ISDR secretariat, and supported by the World Bank, UNDP and UNEP, along with a range of other contributing ISDR system partners.


Reporting for HFA progress is 2 pronged: at territorial levels, and across thematic areas.


Progress at 3 territorial levels will be assessed: national, regional and international. Reporting across these levels will be interlinked vertically so that each informs the others.


Territorial and thematic reporting

National level reporting: See National Reporting Framework 2007-2009 for more information on country-level reporting


Regional level reporting: See Regional Reporting Framework 2007-2009 for more information on regional-level reporting


Thematic Reporting: See Thematic Reporting Framework 2007-2009 for more information on thematic reporting


General Aspects:

The HFA reporting mechanism will both reflect, and contribute to the intended outputs of the ISDR system planning framework at the national, regional, global levels, and the agreed thematic areas. Progress, challenges and opportunities being reported at country and regional level, will have to be analyzed to be able to set the priorities which will inform joint work planning processes.


The reporting mechanism on HFA progress will be complemented by monitoring of base line indicators on vulnerability, risk management and socio-economic development indicators against which overall risk trends, and risk reduction progress will be interpreted in the 2009 global assessment report.


UNDPs presence at the national level will be an opportunity to leverage the UN’s facilitating role for reporting from the national and local level – including NGOs, and other representative institutions working on implementation of the HFA in support of national and local authorities.


The HFA reporting mechanism will guide governments/member states and ISDR system partners to assess what factors ‘drive’ progress in risk reduction. Assessing the degree to which countries and HFA implementing partners rely on these drivers of progress will indicate the extent to which risk reduction activity is sustainable, and in turn, is contributing to human development targets at large. It will also be able to help assess what development ‘drivers’ are not being relied upon sufficiently at the national and international level to achieve the HFA priorities, within the context of sustainable development outcomes. There could be some key drivers applicable across all levels, with some modifications/ additions made as relevant. Depending on which National Platform/HFA Focal point/ institution/ partner is reporting progress, ‘drivers’ can be selected accordingly. Some suggestions are listed in the next section. Reporting partners at all levels will be encouraged to suggest other ‘drivers’ as relevant to their national or regional context.


The suggested templates for progress reports in section III are proposed to be part of an online reporting mechanism. This will facilitate easy access to the online tool worldwide, reaching out to partners at all levels. Access to the reporting tool will be managed by the ISDR secretariat, responsible for monitoring progress reporting. ISDR National Platforms/HFA Focal points, partner agencies, contributing to the HFA strategic goals from all regions, and across levels, will participate in consultations with responsible regional and national focal institutions to inform progress assessment reports.


The online system will facilitate monitoring of results submissions/ progress reporting, and results tracking within a common database, across years. This will be especially useful since the reporting of HFA progress will be biennial, and an online database in the long term will allow charting of progress over years (2007-09. 2009-11, etc). It is suggested that the database be hosted on the ISDR website, monitored and supported by Preventionweb.


For the 2009 reporting cycle, a few countries across each region will be selected as ‘case study’ or ‘focus’ countries with the aim to have an in-depth progress analyses on implementation of risk reduction and recovery efforts. This in depth review of progress made, and challenges encountered with implementing the HFA, will usefully inform the regional reports, and the analysis of the 2009 global assessment report.


The in depth review process in these countries will be jointly facilitated by the ISDR secretariat, the World Bank, UN Country Teams, and other National platforms/HFA Focal points and partners, as relevant. This process will conclude with a thorough peer review by all national and local stakeholders involved in risk reduction and recovery efforts.


Reporting Process and Mechanisms

Phase I: September 2007 – February 2008

Consultation with ISDR regional offices and sub/regional bodies/institutions initiated.


Phase II: January – July 2008

ISDR regional offices, supported by the GAR team in the ISDR secretariat, providing guidance to sub/regional bodies and national authorities on reporting templates, requirements, timeline, etc between February – March 2008.

Detailed guidance on reporting mechanisms and indicators among sub/regional institutions and national authorities during February-March 2008.

Pilot testing of online tool – the ‘HFA Monitor’ conducted across 4-5 countries in March - April, 2008.

In each region, relevant national authorities, sub/regional bodies and ISDR system partners convene to discuss inputs for online progress reporting - late March - April, 2008.

HFA Monitor tool made accessible for progress reporting May 9, 2008

National reports requested by July 28, 2008 for inclusion in regional and global evaluation assessments.

Case studies from in depth (thematic) progress review countries (2-3 per region) to be completed by July 2008.

Inputs and trends analysis from regional reports by August 15, 2008.


Phase III: August – October 2008

Compilation of progress analysis for the Global Assessment Report 2009 starting in August, with inputs received from the national and regional levels and thematic partners.

Simultaneously, compilation of risk analysis trends initiated by July 2008. Complete by November 2008.

First draft of report complete by October/ early November 2008.


Phase IV: November – December 2008

Online consultation and review process begins. All stakeholders from thematic platforms, NGO networks and universities invited to review.

Through December 2008 – March 2009, updates where possible, are added to analysis and figures presented in the text of the 2009 global assessment report (GAR).

Phase V: 2009

GAR production process begins, in preparation for launch in June 2009.

Americas Regional Platform for DRR - February, 2009 in Panama City

Release of Global Assessment Report on Disaster Risk Reduction – May / June 2009

Second session of the Global Platform for Disaster Risk Reduction - week of June 15-19, 2009 in Geneva


See HFA Monitor for detailed information about the HFA reporting format for 2007-2009.

Indicators and Benchmarks for Assessing HFA Progress:

These indicators will be found most applicable to the reporting requirements of national governments, international financial institutions and UN agencies working at the global, regional and national level. However, relevance of this format to other international organizations and NGOs will have to be reviewed.

In addition, a separate template will be developed for reporting progress of the thematic platforms.


HFA Expected Outcome:

‘Substantial reduction of disaster losses, in lives and in the social, economic and environmental assets of communities and countries’


HFAs 3 Strategic Goals:

i. Integration of DRR into sustainable development policies and planning

ii. Development and strengthening of institutions, mechanism and capacities to build resilience to hazards

iii. Systematic incorporation of risk reduction approaches into the implementation of emergency preparedness, response and recovery programmes.


HFAs 5 Priorities for Action:

i. political commitment and institutional (and legislative) aspects for DRR strengthened

ii. risk identification, assessment, monitoring and EW developed

iii. KM, education and awareness on risk reduction disseminated – accompanied by structural safety measures for schools

iv. Underlying risk factors (environment, social development, land use etc) addressed

v. Disaster preparedness and response efforts sustained


‘Drivers’ of Progress:

i. Multi hazard, integrated approach to risk reduction and development planning adopted.

ii. Gender perspectives on risk reduction and recovery activities adopted and institutionalized.

iii. Capacities at local level identified and strengthened (local institutions, and communities – including volunteers, organized urban resident welfare associations and village committees).

iv. Human security and social equity approaches integrated into risk reduction and recovery activities.

v. Engagement and partnerships with non-governmental actors; CSOs, and the private sector amongst others, have been fostered at all levels.

vi. Contextual ones to be added at the regional and national level, as relevant.


Four levels of indicators will be used to assess progress in achieving the HFA’s expected outcome:


1. Statement on ‘current priorities’ for each strategic goal: this statement will indicate the current areas of priority/ emphasis adopted, at the outcome level. This level of indicators will encourage reporting partners to summarise the strategic goals and priorities emphasized by a particular country, or partner.


2. Rate of achievement of progress: will relate to the HFA areas of priority and will provide ‘evidence’ to substantiate the current priorities stated above, for each strategic goal of the HFA. This level of indicator will provide specific evidence of efforts made towards achieving the priorities indicated at the outcome level, by drilling down to activities in each priority for action. It will also enable countries/ partners to assess the rate and extent of progress made, at the level of specific projects, initiatives and activities for risk reduction.


3. Degree of emphasis/ reliance on development ‘drivers’: will emphasize areas or specific issues which have been considered an important means to achieve progress at the level of priorities for action and outcomes. Efforts will be made to align the drivers with MDG goals. Reporting partners will also be encouraged to provide contextual ‘drivers’ as relevant to the national or regional context.


4. ‘Future Outlook’ statement: will express the future outlook or emphasis to be adopted, in order to attain risk reduction goals. This indicator will specifically serve as a measure of the extent to which ‘current priorities’ have been achieved – and in prospective terms, the scope to realign current priorities and activities, more closely with HFA goals.

Related documents

Indicators of Progress: Guidance on Measuring the Reduction of Disaster Risks and the Implementation of the Hyogo Framework for Action

Source: UN/ISDR

Publication date: 2008

This publication helps set priorities for implementing disaster risk reduction while regularly monitoring and reviewing achievements against clear indicators. It can be used by national authorities, civil society and community organizations, regional inter-governmental institutions, technical bodies, and international and donor communities


Disaster Preparedness Planning: The Guidance and Indicator Package for Implementing Priority 5 of the HFA

Source: UN/ISDR & UN/OCHA

Publication date: 2008

The Guidance and Indicator Package is designed to provide guidance on how to meet the challenge of being prepared to respond as set out in Priority 5 of the Hyogo Framework for Action. The tool aims primarily to assist Governments, local authorities, and other stakeholders concerned with natural hazards in potentially vulnerable settings. It is designed to complement and expand upon the disaster preparedness and response components of the ISDR Guide 'Words Into Action: Implementing the Hyogo Framework', 2007.


Words Into Action: A Guide for Implementing the Hyogo Framework

Source: UN/ISDR

Publication date: 2007


Indicators of disaster risk and risk management: IDB-sponsored system of disaster risk and risk management indicators

Source: Inter-American Development Bank (IADB)

Publication date: 2004

Target audience: Disaster management professionals from Latin America and the Caribbean

Related Websites

ISDR Secretariat

UN/ISDR The Americas

PreventionWeb

OCHA Disaster Response Preparedness Toolkit

Personal tools