Agenda

Tuesday 13 Wednesday 14 Thursday 15 Friday 16
Morning Arrival of participants Opening Keynote Address (TBD) 5th thematic Session
- Preparedness, Early Warning Systems (EWS) and Education: Early warning systems, Emergency preparedness, Protocols for relief assistance, Public education and awareness-raising
1st Thematic Session -
Financing: Risk transfer mechanisms, Resource management. Public and private investment, Financing tools
3rd Thematic Session -
Disaster Risk Management (DRM) and Adaptation to Climate Change (CCA): Watershed management, Environmental management, Use of Climate Change scenarios
Closing Remarks
Lunch
Afternoon Arrival of participants (cont.) 2nd Thematic Session
- Governance: Sector agendas, Planning at the different levels of government, Decentralization, Participation of civil society and the private sector
4th Thematic Session
- Land-use & Territorial Planning: Codes, regulations and standards, Information tools (e.g. GIS), Land-use planning, Urban and rural human settlements, Resettlement programs
Special session III:
Formation of a Universities subgroup for the training of policy-makers involved in risk management and development
Technical Meeting for the Second Inter-American Meeting of Ministers and High Level Authorities on Sustainable Development
Break
Night Registration Special session I:
Mechanisms for South-South Cooperation
Special session II:
HFA Mid-Term Review
Special Session of the SPIDER Thematic Partnership LAC
Space-based Applications for Managing Risk Reduction and Emergency Response
in Latin America and the Caribbean
Round Table:
Debate with High-Level Authorities:
Disaster Risk Reduction in the Reconstruction process in Haiti
Session:
HFA Progress Monitoring in 2009-2011 (national, sub/regional and global reporting)
Free
Welcoming Cocktail
Commencement of Poster Session
Socio-cultural event

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Notes:

  1. The thematic sessions will be conducted according to the instructions included in the Meeting Base Document. They will begin with a brief introduction by the moderator and, based on a 1-2 page discussion paper explaining the issue, a brief summary of the existing experiences in the hemisphere, as well as the achievements, gaps and failures, challenges, and opportunities. The moderator will then introduce the three panelists chosen according to the selection criteria established for the experiences. The panelists will illustrate the issue through their experiences, and will also focus their presentations on the achievements, gaps and failures, challenges, and opportunities. Presentations will last no more than 15 minutes, and if MS PowerPoint is used, there may be no more than 10 slides. Each thematic session will also have a rapporteur, who will be responsible for writing the report on the session based on the panelists' presentations, the moderator's introduction and expert comments, and audience participation. Whenever possible, a social or institutional communicator shall be chosen for the role of rapporteur.
  2. Following each thematic session, work groups will be formed of no more than 15 people per group, attempting balanced representativeness from all levels of government, all sectors, and all segments of society present at the meeting. Some specific questions (3-5 questions) will be drafted for these groups and will guide their discussion, so that they can arrive at the plenary with specific recommendations on some key aspects. This set of questions will be prepared in consultation with the session moderator, based on the discussion paper prepared for this purpose.
  3. At the start of days two and three of the meeting, time will be given for the rapporteurs of each work group to present the recommendations to the plenary. A moderator will be appointed for those sessions. S/he will facilitate audience participation and the reaching of some general conclusions, seeking common, core, priority elements from all the groups. These sessions will also have a rapporteur who will be responsible for preparing the report on the work groups.
  4. Special Session I will be held on the evening of the first day, and will last no more than two hours. This will be a plenary session with all participants. It will be chaired by a high-level authority from the UNISDR secretariat, accompanied at the head table by representatives of the OAS/SG and the Government of Colombia. A document will be prepared for this session containing proposed guidelines, which will be presented at the beginning by the OAS or the UNISDR secretariat representatives. Following this, the discussion will be opened and facilitated by the moderator.
  5. The other two special sessions will be held in the afternoon of the final day, following the closing session of the meeting. Special Session II will work on moving forward with the standardization of national representations to the OAS/SG and the UNISDR secretariat, promoting the designation of a single interlocutor and thus having a single institution as the national operational focal point for the Inter-American Network for Disaster Mitigation (INDM) and as the Coordinator of the National Platform in each country. In particular, ways of convergence will be explored between the Inter-American System, based on the Inter-American Committee for Natural Disaster Reduction (IACNDR) and the INDM, and the United Nations system, based on the UNISDR secretariat and other system's agencies. The session will work on moving forward with the integration of these policy-making and operational decision-making mechanisms for establishing and/or strengthening the HFA National Platforms. The goal of Special Session III will be to analyze the different risk management networks at the university level, and to explore the advisability of establishing a university segment according to the vision and mission of the INDM for that segment. See attached base document for Special Session III
  6. The poster and technology session will start on the evening before the opening session of the meeting and will remain open until the evening of the second day. Also on the evening before the opening of the meeting, the Government of Colombia will host a welcome reception in the poster and technology exhibition hall.
  7. Participant registration will start on the evening before the opening session of the meeting, and the registration tables will be set up at the entrance to the poster and technology exhibition hall. The registration tables will be open through the afternoon of the first day of the meeting.
  8. On the evening of the second day of the meeting, a panel discussion will be held with high-level authorities from the Government of Colombia, the UNISDR secretariat, the OAS/SG, and other government authorities represented at the meeting. This panel will be moderated by a media professional, possibly a prominent journalist from Colombia, or one of the communicators who will participate in the event. It will be decided later if the event will be broadcast on a local channel or network.
  9. On the evening of the second day, the Government of Colombia will organize a social and cultural event, which will showcase samples of Colombian arts. Some options will be traditional dances and music, graphic or audiovisual arts on the topic at hand, or a dinner with traditional flavors and dishes
  10. That same evening, the poster and technology session will close with a video clip festival. Depending on the schedule and the location of the social and cultural event, this closing could include an analysis of some of the clips chosen as examples, or it could be held simultaneously with other events, in an informal environment.